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How to Upload Images

Instructions for creating and uploading of Images of Photograph, Signature

Uploading of digital Images of Photograph, Signature is mandatory. Read and follow the instructions given below to avoid inconvenience and rejection of application form due to uploading of improper digital images.

Prepare the digital images in advance to avoid delays/inconvenience while filling the online application form.

Digital image of your photo can be made in two ways

  1. Clicking your photo using a digital device (camera etc)
  2. Scanning of already available photograph
  1. Click a photo using a digital device

    2. 1. Clicking your photo

    1. Stand/sit against a white background.
    2. Click colour photograph in bright light using any digital device (preferably with > 5 megapixel resolution). Avoid using flash as it tends to create a shadow on the white background.
    3. Look straight into the camera (to avoid angulation of face).
    4. Ensure that your eyes and both ears are clearly visible on the photograph.

    2. Editing of digital photograph

    1. Transfer the photograph from the digital device to a computer/laptop.
    2. Crop the photograph such that your head, shoulders are visible and occupy most of the image.
    3. Resize the image to 50 – 100 Kb (maintain aspect ratio, i.e. height and width ratio to avoid distortion of image)

  2. Scanning of already available photograph
    3. In case you already have a professionally clicked passport size colour photograph follow the following procedure to prepare scanned image of the same.

    1. Before you scan the photograph ensure that

    1. Photo has been taken against a white background without a border and clearly shows your face, eyes and both ears.
    2. The photograph is of standard passport size (3.5 cm X 4.5 cm, width X height)
    3. The photograph is recent (within 6 months of online application).

    2. Scanning of passport size photograph

    1. Draw a Box of 3.5 horizontal and 4.5 vertical size (3.5 cm x 4.5 cm) on a white sheet of paper using a pencil.
    2. Paste the photograph in the box drawn.
    3. Put the paper with photograph in the scanner and scan only the box with photograph (do not scan the whole sheet of white paper). Set the scanning to 200 dpi and scan the photograph. During scanning most software allows selection of the desired area for final scanning after initial preview & scan.
    4. Save the scanned images as jpg/jpeg/gif/png as “Photograph.jpg” or “Photograph.jpeg” or “Photograph.gif” or “Photograph.png”
    5. Resize the scanned image to 50 – 100 Kb. Use any image editing software to size the image. Maintain the aspect ratio (i.e. relationship of height vs width while resizing)

    Checklist before uploading digital image of photo

    1. 1. Photograph is in colour with white background.
    2. Your face is clearly visible.
    3. Size of the image is between 50-100 kb.
    4. Image is in .jpg/.jpeg/.gif/.png format.
    5. Image is not blurred in the process of editing.

    Please note the common reasons for rejecting photographs are :

    1. Background is not white.
    2. Image is blurred
    3. Whole sheet is scanned such that the photograph is occupying only a small portion of the frame.
    4. Photograph taken casually with dark glasses/full length/group/side profile etc.

Instruction for preparing digital image of signature

Putting signature inside a box on a white sheet

  • Draw a box of 3 cm x 6 cm (width*height) on a white paper sheet with a pencil.
  • Take a thick tip black/blue ink pen (preferably fountain pen).
  • The person who will be appearing in the examination should sign within the drawn box (full signature).
  • Following kind of signatures are NOT acceptable:
  • ⁻ Signature containing Initials only
  • ⁻ Signature in CAPITAL LETTERS
  • ⁻ Signature with overwriting

Digital image of your Signature can be made in two ways

  1. Using a digital device to directly image (i.e. camera)
  2. Scanning the signature
    A. Preparing digital image of signature using a digital device (camera)
    1. Clicking image of signature using a digital device.
      • Click the signature within the box in bright light conditions using any digital device (preferably with > 5 megapixel resolution). Avoid using flash.
      • Check the shadow of your hands/camera/smartphone etc. does not fall on the sheet.
      • Click the image and check that it is not blurred due to low light conditions or shaking of hands.
    2. Editing digital image of the signature
      • Transfer the digital image to a computer/laptop.
      • If required, use auto-correct feature of image editing software so that the signature is clear against a white background.
      • Crop the image such that borders of box are reached.
      • Resize the image to 20 – 100 Kb (maintain aspect ratio, i.e. height and width ratio to avoid distortion of image)
  1. Scanning the signature
    1. Set the scanner to 200 dpi and scan only the box with signature (DO NOT scan the whole sheet)
    2. Save the scanned signature as .jpg/.jpeg/.gif/.png image.
    3. Re-size the image to 20 to 100 Kb. Size of the image can be checked by right click on the image and then go to “Properties” link. (Click here to know how to resize a scanned image)

Checklist before uploading digital of signature

  1. Signature is clear and without overwriting and against white background
  2. Image size is between 20 to 100 Kb
  3. Image is in .jpg/.jpeg/.gif/.png format.
  4. Image is not blurred in the process of editing.

Please note the common reasons for rejecting Signature are:

  1. Background is not white
  2. Image is blurred.
  3. Whole sheet is scanned such that the signature is occupying only a small portion of the frame.